State 4-H Advisory Committees

The statewide 4-H Youth Development Program (YDP) Advisory Committees are comprised of a representative group of 4-H members, adult volunteers, and county and state 4-H YDP staff. Statewide 4-H YDP Committees offer insight, review, and input for the operation and management of the statewide 4-H YDP to Shannon Dogan, Associate Director of 4-H Program & Policy, sjdogan@ucdavis.edu. Committees meet face-to-face various times of the year, may schedule conference calls, and utilize email to conduct committee business. Travel to meetings may be reimbursed through an account in the State 4-H Office.

Open recruitment for committee membership takes place every spring. 4-H members, recent alumni, 4-H adult volunteers, 4-H YDP program partners and collaborators, and County 4-H YDP staff are invited to apply. Applications are due to the State 4-H YDP Office postmarked by May 31, 2012. Committees may extend their deadline with the approval of the Associate Director of 4-H Program & Policy.

4-H YDP Statewide Committees 2012-13 Application (word)

4-H YDP Statewide Committees 2012-13 Application (pdf)

Committees

Membership

Selection is based on ensuring a diverse representation across 4-H delivery modes, geographic location, program experience, and stakeholder representation. The State 4-H Office will contact county 4-H staff before appointment of candidates. Shannon Dogan, Associate Director of 4-H Program & Policy, sjdogan@ucdavis.edu, approves appointments to each committee. In the cases of vacancies and to ensure diverse representation, the Associate Director of 4-H Program & Policy may recruit and appoint members outside the open recruitment pool of candidates.

The Associate Director of 4-H Program & Policy and Committee Chair determine appropriate composition based on the committee charge and budget constrains. Committee member travel to meetings may be reimbursed through an account in the State 4-H Office. However, all travel reimbursement requests must be processed by each person’s respective county 4-H office.

Youth:

Between the ages of 14 and 19 years of age.
Current 4-H members and 4-H alumni.
Representing all aspects, delivery modes, and opportunities in the California 4-H YDP.
Showing geographic distribution across the state in rural and urban setting.

Term: 12 months starting July 1 (renewable for 12 additional months)

4-H Adult Volunteer and Program Partners:

Current 4-H Adult Volunteers.
18 years of age and older.
4-H Club and Project Leaders.
4-H Council officers and members.
Educators, funders, and other program partners and collaborators.

Term: 24 months starting July 1

County 4-H YDP Staff:

4-H Program Representatives
4-H Youth Development Advisors
County Directors

State 4-H YDP Staff and UC Administrative:

State 4-H Office Staff
Staff from Office of the Controller and Business Services
California 4-H Foundation Staff

Term: Indefinite, based on position

Ex-Officio:

Experts with specialized knowledge

Term: Indefinite, based on position

Committee Chair Responsibilities

Committee chairs are appointed by the Associate Director of 4-H Program & Policy. Chairs are responsible for the following tasks:

Convening and facilitating committee meetings.
Ensuring the committee fulfills its charge.
Reviewing and providing feedback on candidates for their committee.
Developing an annual budget approved by the Associate Director of 4-H Program & Policy.
Keeping with the CA 4-H YDP values of shared decision making, committees should share their work with all program stakeholders.

Complete Statewide Advisory Committee Guidelines